Assignment requests, to a specific scientific review group or a funding institute, should be made using the Assignment Request Form. Use a cover letter to convey information such as the following:

  • Explain why your application is a late submission. All late applications must include a cover letter that provides details on the specific reasons for the delay. Further information can be found in the NIH Late Application Policy.
  • Note your eligibility for continuous submission of applications. NIH Guide Notice 17-042 details the application receipt period for assignment to a particular advisory council round.
  • Explain that your application is part of a set of collaborative applications.
  • State that the NIH Genomic Data Sharing Policy applies to your application and a Genomic Data Sharing Plan is included in the application.
  • Explain any subaward budget components that are not active for all periods of the proposed grant.
  • State that you have attached any required agency approval documentation for the type of application you are submitting, e.g. NIH approval for submitting applications seeking $500,000 or more or for seeking a conference grant or cooperative agreement.
  • You can learn more about cover letters here.